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Council Meetings

Council Meetings are a vital part of the decision-making process of the Southern Grampians Shire Council. These Meetings are open to the public and everyone is invited to attend.

Meetings are chaired by the Mayor and involve all 7 Councillors. There must be at least 4 Councillors, including the Mayor, present to conduct a Meeting. If the Mayor is away, the Deputy Mayor may chair the meeting, or another Councillor elected by the Council at the Meeting.

Council Meetings

There are two types of Council Meetings. Ordinary Council Meetings and Special Council Meetings.

Ordinary Council Meetings

Southern Grampians Shire Council meets on the 4th Wednesday of each month, excluding January when it does not have an Ordinary Meeting and December when in meets on the 2nd Wednesday of the month due to the Christmas holidays.

The Meetings commence at 5.30pm and are held in the Council Chambers at 3 Market Place, Hamilton, unless otherwise advertised.

For 2017 Council Meeting dates please see Meeting Dates

Special Meetings

Sometimes Meetings need to be held outside the adopted schedule to allow Council to make decisions which are urgent or time sensitive. If a Special Meeting is required the date and time of that Meeting, including the topics for discussion, is advertised so that the community has the opportunity to attend.

What is discussed at a Council Meeting?

Each Meeting follows an Agenda which is made up of:

  • Questions on Notice
  • Public Deputations
  • Records of Assemblies of Councillors
  • Management Reports
  • Notice of Motion
  • Delegated Reports
  • Mayor and Councillors Reports
  • Confidential Matters (if any)

Tha Agenda is available to access on Council's website via the Council Meeting Agendas & Minutes page the Friday afternoon before each Meeting.

Each item to be discussed at the meeting is supported by a written report which is included in the Agenda. These reports detail the issue and any matters that need to be considered to arrive at a recommendation for Councillors to consider.

Once a motion has been moved on an item it can be openly discussed by Councillors and, if needed, they can ask questions of senior Council staff.

How are resolutions determined?

Each decision of Council at its Meeting becomes a resolution. A resolution can only arise from a Motion which is moved, seconded and carried. All resolutions are determined by a vote of Councillors. Each Motion must receive at least 4 votes for to be carried.

How can I participate in Council Meetings?

The communtiy can participate in Council Meetings in three ways through:

- Deputations
- Public Question Time
- Addressing Council in relation to Agenda items

For more information on participating in Council Meetings please see Public Participation at Council Meetings

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