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For Event Organisers

For event organisers sourcing information, advice and ideas, the Southern Grampians Shire Council is the essential first point of contact. Services provided include:

Applying to hold your Event

If you are wishing to hold an event, download an Event Notification Form 2017, and return to

Letting us know you are hosting an event allows us to assist you in a number of ways to ensure your event runs as smoothly as you envisage.

Licenses, Permits and Planning

Southern Grampians Shire Council provides a number of services to ensure your event is operated safely. These include:

  • Traffic Management Guidance
  • Food Handling Requirements
  • Planning Permits
  • Place of Public Entertainment
  • Risk Management Guidance

Tourism Information

Southern Grampians Shire Council provides a large range of information to ensure your event is well equipped with key regional tourism information. These include:

  • Pre and post touring options and social program itineraries
  • Familiarisation tours
  • Accommodation referral service
  • Tourism booklets and maps from our local Visitor Information Centres

The Hamilton and Grampians Visitor Information Centre also provide assistance in booking Town Entrance and Hamilton Roundabout promotional signs. These signs are a great opportunity to promote your event to the local audience. For further information, please contact the Hamilton and Grampians Visitor Information Centre on 1800 807 056 or

Event Operations

Southern Grampians Shire Council provides operational support to ensure your event is as successful as you envisage. These include:

  • Event Equipment Hire
  • All and One Inclusive Event Program Information
  • Venue site inspections
  • Compiling bids for conferences/events
  • Information on team building activities
  • Promotional material, maps and more

When hosting an event

We recommend that you notify the relevant local Police and Ambulance.

Hamilton Police Station
11 Thompson Street
Hamilton Vic 3300
Phone (03) 5551 9100

Ambulance Victoria
Phone 1300 366 313
Email notification is preferred. The events team look after all event notifications, please provide as much info as possible and the team will respond and advise if there is a need for them to be present.

Other useful contacts to notify of your upcoming event

Service Address Phone
Hamilton Base Hospital 20 Foster Street, Hamilton (03) 5551 8222
Hamilton Medical Group 20 Foster Street, Hamilton (03) 5572 2422
Hamilton Family Practice 130 Lonsdale Street, Hamilton (03) 5572 5592
Hamilton CFA (03) 5551 1500
Hamilton SES (03) 9256 9600

Temporary Disabled Parking Equipment

Our Rural Access Program also offers temporary accessible car parking equipment for hire. Available to event organisers, this equipment can be used at community gatherings to provide accessible, temporary car parks for people holding a parking permit for disabilities.

Using the temporary accessible car parking equipment, you can set up accessible car parks close to the main entrance. This ensures that people with disabilities do not have to travel long distances to reach the entrance to your event.

If you are an organiser of a community events such as a festivals or fetes, you may borrow the equipment free of charge from Southern Grampians Shire Council. All you need to do is book the equipment and give an advance notice of at least two weeks before the event or festival.

To book our temporary accessible car parking equipment, please contact the Southern Grampians Shire Council’s Community Development Officer (Rural Access) on (03) 5551 8483

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